Access Levels in Barnestorm


Only users with top permissions may change the access levels for employees.

You may do this by going to Codes > Security > Logins. Then change the Data Access Level number for each employee as needed based on the chart below.

Typical Data Access Levels are 3 so that they can view but not change items done by others; 7 for supervisors to view and make changes as needed to select items; 9 for admin users with unlimited access. Note: Data Access is used IF the Employee Security feature is not setup for that employee. 

The table below shows what each access level 1-9 is allowed to do in the software.

 

1 

2

3

4

5

6

7 

8

9 

Administrative Tasks

Change care coordination notes entered by other employees

•

•

Edit verbal order for another employee

•

•

•

Delete verbal order for another employee

 

 

 

 

 

 

•

•

 

Delete a verbal order from mailing screen

 

 

 

 

 

 

 

 

•

Access Admin screen

 

 

 

 

 

 

 

•

•

Access Codes screen

 

 

 

 

 

 

•

•

•

Access Add/Change Doctors from Referrals

 

 

 

 

 

 

•

•

•

Access Add/Change Employees from Referrals

 

 

 

 

 

 

•

•

•

Access Add/Change Pharmacies from Referrals

 

 

 

 

 

 

•

•

•

Delete doctors

 

 

 

 

 

 

 

 

•

Delete employees

 

 

 

 

 

 

 

 

•

Delete pharmacies

 

 

 

 

 

 

 

 

•

In Admin, can Execute and Add to Log

•

Clinical Tasks

Delete an unlocked note

 

 

 

 

 

 

 

•

•

Lock an unlocked note

 

 

 

 

 

 

 

•

•

Unlock a locked note within a date range

 

 

 

 

 

 

 

•

•

Delete a late entry

•

•

Edit unlocked OASIS of another employee

•

•

•

Delete unlocked OASIS of another employee

•

•

Unlock locked OASIS of another employee

•

•

Unexport

•

Inactivate

•

Lock a complete OASIS in Office

•

•

•

•

Edit an un-mailed 485 for another employee

•

•

•

Edit a 485 that has been mailed

•

Enter HH Aide Plan for other employees

 

 

 

 

 

 

•

•

•

Billing Tasks

Access bottom panel (pay rate) on employee screen

•

Make a change to a mailed 485

•

•

Remove one month's bills from A/R

 

 

 

 

 

 

 

•

•

Remove per diem charge rates

 

 

 

 

 

 

•

•

•

Time and Visit Entry Tasks

Enter visit hourly for other employees

 

 

 

 

 

 

•

•

•

Delete visits

 

 

 

 

 

 

•

•

•

Import visit charges from assessments

•

•

Enter visits for another employee

•

•

•

Delete visits

•

•

•

Add/change non-visit time for other employees

•

•

•

Approve timesheet

 

 

 

 

 

 

 

 

•

Delete timesheet

•

Access a timesheet for another employee

 •

 •

Add schedules for other employees

•

•

•

•

•

•

Supply Tasks

Import supply charges from visits

•

•

Delete supply charges

•

•

Delete supply requisition

•

•

•

Enter supply requisition for another employee

 

 

 

 

 

 

•

•

•

Unpost supply requisitions

 

 

 

 

 

 

 

•

•